Employment at ArtCenter


Associate Director of Scholarship Reporting and Stewardship

The Associate Director of Scholarship Reporting and Stewardship is responsible for tracking, scheduling, assembling, writing and occasionally presenting scholarship reports for a broad range of scholarship donors. This position is accountable for achieving the highest standards in best practices for scholarship reporting, and monitoring timely scholarship disbursements. The successful candidate will work in tandem with the Development team, ArtCenter’s financial aid staff, scholarship recipients and donors.

Reports to: Executive Director, Campaign Initiatives and Support

FLSA status: Exempt

Job posted 5/11/2017. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Associate Director 5013” in the subject line.


  • Bachelor’s degree in related field or equivalent work experience from an accredited college or university
  • A minimum of 2–4 years of progressively responsible experience in stewardship, fundraising, or non-profit administration
  • Exceptional writing skills with an eye for creativity and great attention to detail.  Ability to craft and convey compelling scholarship donor communications – from meaningful acknowledgement letters to accurate and professional level activity reports.
  • Thorough knowledge of development and all aspects of donor relations with deep understanding of stewardship concepts and best practices
  • Demonstrable success managing and streamlining the scholarship reporting process
  • Proficiency in common donor databases and MS Office
  • Collaborative expertise with excellent interpersonal, problem solving, critical thinking, written and verbal communication skills to work effectively within the institution
  • Ability to work independently and as part of a team
  • Excellent time management skills and ability to handle multiple projects with competing deadlines
  • Ability to work with diverse groups and constituencies, including students, alumni, donors, faculty and staff
  • Ability to work a flexible schedule for events scheduled on evenings and weekends
  • Handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
  • Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities

Preferred Qualifications

  • Advanced degree from an accredited college or university
  • Experience with Raiser’s edge and Colleague
  • Background or experience with art and/or art education

Essential Functions

Operational — 60%

  • Oversee all aspects of all acknowledgment letters and receipts to insure a long standing philanthropic relationship.
  • Manage the entire process from template letter concept through mailing and record keeping for all acknowledgement correspondence between the donor and ArtCenter; monitor results and recommend adjustments
  • Establish a collaborative relationship with the Financial Aid office to ensure free flowing exchange of information between the departments
  • Create and implement the annual recognition name mailing for scholarship donors and ensure that the donors’ wishes are accurately reflected in all recognition materials and media
  • Facilitate meaningful connections between scholarship recipients and funders by providing and utilizing opportunities for awardees and donors to interact with each othe
  • Attend various alumni and donor events to facilitate interaction between funders and award recipients
  • Work with campus partners to create educational opportunities for current students to learn about scholarship and philanthropy at ArtCenter

Reporting and Compliance — 35%

  • Manage the scholarship reporting process, ensuring that reports are generated, approved, and sent out according to the prearranged schedule.
  • Exercise independent judgment in collecting and analyzing information on scholarship awards and recipients in order to create accurate fund activity reports
  • Exercise utmost discretion and good judgment in working with all student, alumni, and donor data; Comply with FERPA regulations in sharing information about students
  • Serve as a liaison between the respective departments and teams and grant recipients to ensure that project budgets align with funders’ intent

Other Duties – 5%

  • Maintain memberships and active involvement in applicable professional organizations
  • Serve on college-wide committees
  • Other duties as assigned

Physical Requirements and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.