Employment at ArtCenter

Educational Media Services

Auditoriums Supervisor

The Auditoriums Supervisor oversees Educational Media Services auditoriums staff and student workers on campus and is responsible for ensuring efficient day-to-day operations within the auditoriums and during events, under the direction and guidance of the Manager, Educational Media Services. The position has responsibilities for managing all events, small and large, and maintaining equipment in the Los Angeles Times Media Center and the Ahmanson Auditorium. Supervisor works closely with the Manager providing regular updates on scheduled classes and events and to provide recommendations to improve the auditoriums for better user experience. Supervisor determines scheduled hours, provides daily and weekly tasks, and oversees the work performed by the Auditoriums Specialist, Projectionists, and Student Workers. The incumbent is responsible for attending all relevant meetings, creating relationships with vendors and other departments and ensuring excellent customer service. In addition, Supervisor can act as a backup to Auditoriums Specialist or projectionists and can assist other members of the Educational Media Services team to support A/V needs.

This is a full-time staff position, 35 hours per week, with benefits including health insurance, retirement savings plan, vacation days, paid holidays, and other additional benefits.

Reports to: Manager, Educational Media Services

FLSA status: Non-exempt


Job posted 9/26/18. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Auditoriums Supervisor” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.


Download ArtCenter Application


Qualifications

  • Bachelor’s degree in a technology field, or equivalent combination of training and experience
  • Minimum 3–5 years of supervisory experience in highly intensive job organizing and leading projects, preferably in an educational environment
  • Expert knowledge of audio visual and auditoria equipment, complex video projection and audio systems
  • Strong interpersonal and communication skills to work effectively with staff, faculty, students and vendors
  • Ability to prioritize and take direction in a fast-paced environment
  • Must be cognizant of fire safety regulations
  • Certified Technology Specialist (CTS) or similar certification
  • Ability to prioritize and take direction in a fast-paced environment
  • Microsoft Office Suite (PowerPoint, Excel, Word, etc.)
  • Commitment to provide excellent customer service
  • Must have a sound understanding of safe production practices
  • Must be well-versed in various file-based video formats, to serve as backup to the Specialist or Projectionist as needed
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business


Preferred Qualifications

  • A basic low-voltage electrical background and knowledge
  • Knowledge of inventory control procedures
  • Prior experience in higher education
  • Knowledge of art and design education

Essential Functions

Operations — 95%

  • Incorporate technical, creative, and client requirements in planning events; ensure smooth execution of the event and provide quick and effective response as situational challenges arise
  • Oversee scheduling and reservations of the auditoria, scheduling projectionists for classes and events and determine staffing level if applicable
  • Provide weekly status reports to Manager, Educational Media Services on all ongoing installation projects
  • Working closely with Manager, Educational Media Services, work with outside vendors for equipment purchases, support and/or projects; on-site coordination between the client and/or ArtCenter representative and the staff and/or outside vendor
  • Solicit feedback from the client to identify possible areas of improvement for future events and user experience
  • Make or delegate purchases when needed to maintain adequate inventory of supplies and expendables
  • Maintain and prioritize list of equipment needed; research cost and availability with vendors
  • Consult directly with faculty and others in the ArtCenter community to determine the needs and goals in the auditoriums
  • Track equipment purchases from inception, reception and vendor settlement
  • Work closely with other IT departments when overseeing the installation of systems or devices that require network access such as but not limited to AV Controllers, AV Switches, streaming or lecture capture
  • Establish relationships with a wide range of vendors, distributors, manufacturers, institutions and professional organizations for best solutions and to ensure competitive prices
  • Development of standard testing procedures to improve system readiness
  • Serve as a backup for projecting and running various types of media, including Blu-ray, DVD, 35mm slides, laser disc, VHS, computer, document camera, Digital Cinema, and film (film formats include 35mm and 16mm)

Non-Essential Duties — 5%

  • Maintain memberships and active involvement in applicable professional organizations
  • Serve on college-wide committees
  • Other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: Must be able to operate a variety of office, shop tools and A/V equipment including computers, mixers, amplifiers, speakers, microphones, projectors, hand tools, electronic diagnostic tools, etc. Involves minimal physical effort but may include moving about, standing, reaching, climbing, crawling, squatting, bending, frequent light lifting or pushing/pulling (occasionally up to 50 pounds), dexterity in the use of fingers, limbs, or body in the operation of office and A/V equipment. Tasks may involve extended periods of time in front of a computer monitor and keyboard. Good visual skills for accuracy and for the reporting and interpretation of data, and effective verbal communication skills to present and respond to data. Due to the nature of the work environment, there is regular exposure to outdoor elements, fumes, dust and noise

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

 

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.