- 4 years of progressively responsible experience in office or general administrative environments
- Excellent written and oral and written communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
- Excellent organizational and proofreading skills, including the ability to identify errors in data
- Strong commitment to customer service excellence
- Strong interpersonal skills with the ability to work collaboratively as part of a diverse and collegial Development team, and with faculty, staff, students, alumni, donors and volunteers
- Strong computer skills with proficiency in MS Office Suite, Adobe Acrobat, Outlook and databases
- Detail-oriented with strong organizational, multi-tasking and prioritizing skills, and the ability to follow through on projects to completion in a fast-paced office
- Self-confidence to take initiatives; reliable and resourceful; ability to exercise independent judgment and problem-solve
- Ability to work evening hours, occasional weekends to staff events
- Must be able to work independently as well as be flexible to work as a part of a team and take direction from others
- A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
- Ability to handles all information with tact and discretion and recognizes the confidential nature of ArtCenter business
- Bachelor’s degree from an accredited college or institution
- Previous experience in fundraising or development
- Knowledge of art and design education
- Prior experience in higher education
- Prior experience in a phonathon program and/or Raiser’s Edge experience
Administrative support — 65%
- Provide administrative and clerical support to the department including processing of incoming mail and delivered packages, photocopying, filing and communicating messages
- Prepare correspondence, notifications and sensitive materials; assist in preparation of direct mail appeals, proposals, contact reports, file action reports, etc.
- Greet visitors, answer incoming telephone calls and others requesting assistance or information about the department or programs
- Maintain the departmental calendars related to annual giving and the College’s volunteer groups including FullCircle, Williamson Gallery Patrons, ArtCenter 100, San Marino League and Pasadena Art Alliance
- Schedule, coordinate meeting and attend meetings when required—create and distribute agendas, take notes, prepare and distribute minutes, and document strategies and next steps in Raiser’s Edge to ensure timely follow-up
- Write and distribute correspondence with academic leaders, staff, faculty, students, alumni, volunteers, and other Development constituents, as needed; assist with scheduling meetings with these constituents, as needed
- Coordinate record-keeping and reporting related to donors and prospects; ensure that record-keeping and reporting is accurate, thorough and timely
- Staff events; assist with coordination of campus tours and other special events, including guest lists, room and facilities reservations, catering, invitations, RSVPs, and follow-up
- Coordinate and track all department purchasing and expenses, process purchase orders and check requisitions, wire transfers, faculty payment forms, food service forms etc.
- Maintain hard copy and electronic filing system including binder of sample materials produced by the team
- Develop and maintain good working relationships within Development and externally with faculty and staff, and all relevant constituencies of ArtCenter
- Participate as a member of the Development coordinators group
Annual Giving and Special Projects — 35%
- Responsible for fundraising goals as part of the annual fund team
- Fulfill donor merchandise from annual giving’s programs such as MINT: An ArtCenter Print Series and FullCircle membership benefits and reorder items as necessary
- Coordinate and track donor artwork or merchandise delivery or pick up if not by mail
- Accurately record fulfillment actions of annual giving programs such as MINT and FullCircle in Raiser’s Edge
- Order supplies needed for fulfilment of annual giving donor merchandise
- Assist Development staff and units with data entry and other overflow projects
- Provide support and coordination of special projects initiated by the Senior Vice President of Development, Executive Director of Annual Giving and Alumni Relations and Assistant Director of Annual, Alumni and Parent Giving
- Other duties as assigned
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.