Employment at ArtCenter


Coordinator, Development

Reporting to the Executive Director of Annual Giving and AlumNetwork, the Development Coordinator provides project management, event support, and administrative assistance to the Development / Alumni Office by helping to build a culture of philanthropy that will assure the preeminent place of ArtCenter in the world of art and design schools, and the success of ArtCenter’s alumni by creating opportunities, fostering connections, and supporting continued education.

Posted 02/06/2019

Reports to: Executive Director, Annual Giving and AlumNetwork

FLSA status: Non-Exempt

How to Apply

Qualified applicants should email their cover letter with resume and employment application to hr@artcenter.edu with the subject line “Development: Coordinator, Development”.


  • 3-5 years of progressively responsible experience in office or general administrative environments
  • Experience with the successful planning, production and management of special events with external guests
  • Detail-oriented with strong organizational, multi-tasking and prioritizing skills, and the ability to follow through on projects to completion in a fast-paced office
  • Excellent organizational and proofreading skills, including the ability to identify errors in data
  • Strong commitment to customer service excellence
  • Strong interpersonal skills with the ability to work collaboratively as part of a diverse and collegial Development team, and with faculty, staff, students, alumni, donors and volunteers
  • Strong computer skills with proficiency in MS Office Suite including Outlook, Word, Excel and PowerPoint, Adobe Acrobat and databases
  • Ability to work evening hours, occasional weekends to staff events
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Bachelor’s degree from an accredited college or institution
  • Previous experience in fundraising, development, and/or alumni relations
  • Experience with Blackbaud and/or Raiser’s Edge
  • Knowledge and appreciation of art and design education
  • Prior work experience in higher education
  • Positive energy and sense of humor

Essential Functions

Administrative support — 90%

  • Provide administrative and clerical support to the department including processing of incoming mail and delivered packages, photocopying, filing and communicating messages, purchasing, and assisting with alumni walk-ins, library cards and alumni directories.
  • Assist Director, Annual Giving in preparation of FullCircle direct mail appeals, proposals, renewals, contact reports, file action reports, etc.
  • Provide administrative support for regional alumni and donor events and Alumni Center programming, including managing event RSVPs and general event coordination; work evening and weekend events as necessary
  • Greet alumni, donors and friends, and answer incoming telephone calls and others requesting assistance or information about the department or programs
  • Assist with managing the tracking and storage of alumni news information; work closely with Marketing and Communications to share alumni stories in partnership with Director, AlumNetwork
  • Maintain the departmental calendars related to alumni relations, annual giving and the College’s volunteer groups including FullCircle, Williamson Gallery Patrons, ArtCenter 100, San Marino League and Pasadena Art Alliance
  • Fulfill donor and alumni benefits and inventory/reorder merchandise items as necessary
  • Coordinate and attend meetings when required—create and distribute agendas, take notes, prepare and distribute minutes.
  • Work with database managers to coordinate record-keeping and reporting related to donors, alumni and prospects; ensure that record-keeping and reporting is accurate, thorough and timely
  • Assist with coordinating department purchasing and expenses, process purchase orders and check requisitions, wire transfers, faculty payment forms, food service forms etc.
  • Maintain Alumni Gallery Wall with storing and shelving of books on a daily basis

Non Essential – 10%

  • Assist Development staff and units with data entry and other overflow projects
  • Oversee relations with various alumni vendors to support mission of the Alumni Office and Alumni Center, including ordering supplies, managing orders and timely payment processing
  • Perform other duties as assigned

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally performed in an office setting and at Events. Primary functions require sufficient physical ability and mobility to work in an office setting or attend/work events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 30 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions. Able to work nights and weekends to attend events.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.