Employment at ArtCenter

Photography and Imaging

Coordinator, Photography and Imaging

This position serves as the first point of contact in the Photography and Imaging Department for students, faculty and guests and is responsible for coordinating daily office functions such as scheduling of appointments, meetings, lectures, demos; organizing the student gallery selection and preparation for exhibitions; scheduling and logistics for 3rd, 5th and 7th term portfolio reviews as well as scholarship reviews.  The coordinator interfaces with labs, stages, and equipment room and functions as the primary organization for gathering, updating and distributing information to students and faculty through email, meetings and departmental website.

Reports to: Director, Photography and Imaging

FLSA status: Non-Exempt

Job posted July 2018

Qualified applicants should email their cover letter with resume and employment application to hr@artcenter.edu with the subject line “Coordinator Photo”.

Download ArtCenter Application


  • Good verbal and written communication skills
  • Must be able to coordinate multiple projects and prioritize work under pressure
  • Excellent interpersonal skills to work effectively with students, faculty, and the public
  • Strong attention to detail
  • Ability to juggle changing priorities, and be both a self-starter, problem solver and team player
  • Proficiency in Word, Excel, Adobe Photoshop and Adobe Lightroom
  • Experience with website builders like Squarespace, Media Temple, Flash or Wordpress
  • Ability to work with Mac OS
  • Proficiency in PowerPoint or Keynote
  • Familiarity with social media platforms including Facebook and Instagram
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business


Preferred Qualifications

  • Bachelor’s degree preferred
  • Prior experience in front office administration preferred
  • Prior experience in educational institution a plus
  • Bilingual skills a plus

Essential Functions

Administrative Support — 60%

  • Photo Office organization, phones and inquiries—answer questions about the Department to the public, handle inquiries about access to photo equipment, curriculum, labs, stages, equipment room; direct other inquiries to the appropriate offices, staff or faculty
  • Coordinate the regular collection of materials for departmental website, publications and PowerPoint presentations
  • Update and maintain display cases, video screens and bulletin boards
  • Collect, organize and archive student and faculty artwork/images
  • Process invoices and payment for department purchases, vendors, guest speakers and other departmental paperwork
  • Calendar support and scheduling for Department Chair
  • Reconcile monthly purchases for Department Chair
  • Communicate with various departments and institutions to promote Photo Department events

Educational Support — 35%

  • Construct each term’s schedule of undergraduate courses
  • Coordinate and confirm course days and times with faculty
  • Schedule and implement regular departmental meetings, special events, and guest lectures
  • Schedule and implement student portfolio reviews and departmental scholarship reviews
  • Oversee student gallery selection and production
  • Oversee student worker hiring paperwork and time sheets for payroll
  • Oversee student gallery selection and production
  • Oversee student worker hiring paperwork and time sheets for payroll
  • Develop criteria for tracking and archiving Grad Shows
  • Coordinate new student orientation, special projects and long term initiatives
  • Maintain and update student enrollment each term
  • Distribute pertinent information to students, faculty and staff
  • Support data collection of student assessments

Marginal Job Functions — 5%

  • Maintain updated versions of departmental forms and guidelines
  • Photo lockers upkeep and distribution

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise, and use of goggles, gloves and aprons is necessary when in photo labs.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (occasionally up to 50 pounds); to operate modern office and camera equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.