Employment at ArtCenter

Transportation Design

Coordinator, Transportation Design

The Transportation Design Department Coordinator provides critical overall support for the other staff members of the Undergraduate and Graduate programs.  This individual is the first point of contact for the department and helps ensure timely communication and effective organization. 

Salary Range is $39,000-$45,000

Reports to: Executive Director, Transportation Design

FLSA status: Non-Exempt

Salary grade: 7

Job posted 01/24/18. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Coordinator, TRN” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.

Download ArtCenter Application


  • 2–3 years of administrative support in an office environment
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to handle a fast-paced office and multiple projects
  • Strong computer skills with proficiency in MS Office Suite
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handles all information with tact and discretion and recognizes the confidential nature of ArtCenter business

Preferred Qualifications

  • Bachelor’s degree from an accredited college or institution
  • Background or interest in art and design
  • Prior experience in higher education

Essential Functions

Administrative support — 70%

  • Provide administrative and clerical support to the department including processing of incoming mail and delivered packages, photocopying, filing and communicating messages and purchasing
  • Maintain and keep current the calendars for scheduling all meetings, time away from the office and special events
  • Originate, review, edit, proofread, compile, and send correspondence and other forms of communication on behalf of Office, as needed
  • Prepare expense reports, corporate card expense reports and assist in the compilation of budget and other administrative documentation for the Office
  • Coordinate meetings and travel arrangements, expense reports, and other department reports
  • Maintain and keep current the calendar for Chair including scheduling meetings, time away from the office and special events

Student Engagement — 25%

  • Coordinate educational program data and communications with internal partners throughout student careers including: curriculum plans, security access, admissions, enrollment, student diplomas, etc.
  • Coordinate arrangements for Scholarship Review including updating deliverables, scheduling rooms, ordering food, collating and recording scores, score distribution to students, compiling GPA and Financial Aid Reports
  • Coordinate thesis review and archival process
  • Coordinate, organize, train and track the department student workers, authorize and submit copies of Student Employment Authorization Forms to Human Resources; maintain spreadsheet 
  • Maintains working relationships and insured compliance and cooperation with all other internal departments

Marginal Job Functions — 5%

  • Manage department requests in support of faculty, alumni, and students
  • Directly coordinate and manage special projects and event
  • Other duties as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.