Employment at ArtCenter

Graduate Industrial Design

Senior Coordinator, Graduate Industrial Design

Under the direction of the Graduate Industrial Design (GID) Department Chair, the Senior Coordinator manages and coordinates activities specific to the effective daily operations of the GID Department. This position assists the Department Chair in their role and coordinates the activities of the GID Department office, including special events for the department. The Senior Coordinator is a front line departmental ambassador and interface for students, faculty, staff and guests to the department, and also represents the Department in meetings to coordinate activities with other parts of the college and/or external partners.

Reports to: Department Chair

FLSA status: Non-exempt


Job will be posted until the position is filled. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Sr Coordinator 1103” in the subject line.


Qualifications

  • Bachelor’s degree from an accredited college or institution
  • 5–7 years of prior experience providing administrative support
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Experience with the successful planning, production and management of special events with external guests
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to handle a fast-paced office and multiple projects
  • Strong computer skills with proficiency in MS Office Suite, including Word, Excel and PowerPoint; ability to learn new software
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within Art Center’s diverse communities
  • Ability to handles all information with tact and discretion and recognizes the confidential nature of ArtCenter business


Preferred Qualifications

  • Prior work experience in art and design education
  • Prior work experience with creative software applications, such as Adobe Creative Suite
  • Prior work experience in higher education
  • Prior work experience in creative industries

Essential Functions

Administrative support — 80%

  • Provide administrative and clerical support to the department including processing of incoming mail and delivered packages, photocopying, filing and communicating messages and purchasing
  • Manage departmental calendars and the department Chair’s calendar and department communications; schedule and coordinate Chair, faculty and guest departmental related travel, calendar events, special events and field trips, including AV, transportation, collateral printing, and communications
  • Coordinate internal and external communications for GID including staff, faculty students, visitors, and potential applicants
  • Maintain working relationships and ensured compliance and cooperation with all other internal departments
  • Produce and manage department special events including meal events, sponsored projects, speaker events, competitions, graduation shows
  • Coordinate Grad ID’s facility needs, use of departmental resources, maintenance of facilities, and semester beak department refresh process; coordinate procurement of department supplies for operational readiness and effective daily department operations
  • Coordinate and track all department purchasing and expenses; process purchase orders, check requisitions, wire transfers, faculty payment forms, food service forms etc.
  • Assist in the administration and coordination of special departmental projects and initiatives, as assigned, including setting and meeting deadlines; creating work plans and status progress reports
  • Identify and implement ongoing operational improvements with buy-in of the department Chair

Student Engagement — 20%

  • Coordinate educational program data and communications with internal partners throughout student careers including: curriculum plans, security access, admissions, enrollment, student diplomas, etc.
  • Advise students regarding curriculum, policies, and procedures
  • Coordinate thesis review and archival process
  • Coordinate performance reviews, scholarship reviews
  • Coordinate, organize, train and track the department student workers, authorize and submit copies of Student Employment Authorization Forms to Human Resources; maintain spreadsheet 

Physical Demands and Working Environment


The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Job posted 06/2017


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.