Employment at ArtCenter

Information Technology

Asset Management Administrator

The Asset Management Administrator is responsible for the management of the complete lifecycle of hardware and software assets at the College. This includes inventory management, lease cycle coordination, and asset planning and forecasting. The position is responsible for tracking and managing purchased and leased technology equipment until the asset is disposed of or returned to the College's lessor. The Asset Management Administrator generates reports, monitors changes in asset deployment, and coordinates related activities with the internal team and external vendors. The position also implements procedures for tracking the College's technology assets, and helps develop policies to ensure quality control throughout their lifecycles. Will require traveling between campuses. May need to work nights and weekends.

Reports to: Director, Client Services

FLSA status: Non-exempt

Job posted 9/29/2017. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Asset Management Administrator” in the subject line.


  • Bachelor’s degree in Business Administration or related discipline from an accredited college or university
  • 4 years in an asset management and analysis setting, including inventory control
  • Excellent interpersonal and communication skills with ability to work with all user constituencies
  • Comprehensive knowledge of Lifecycle Asset Management and related practices in IT
  • Knowledge of cost analysis and forecasting
  • Knowledge of inventory control methodologies and practices
  • Customer service-focused individual with excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Ability to move or manipulate heavy objects
  • Knowledge of project management and methodologies
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
  • Flexibility to work outside business hours

Preferred Qualifications

  • Prior work experience in higher education
  • PMI Certificate
  • IT Certifications

Essential Functions

Audit and Inventory — 30%
  • Manage and track the lifecycle of technology assets, including, but not limited to, receiving, barcoding, recording, and deployment
  • Work with Purchasing & Receiving to track delivery of technology-related orders and reconcile purchase orders to bill of materials and invoices/lease schedules
  • Conduct periodic audits and inventory of technology assets, and reconcile as needed
Licenses and Contracts — 25%
  • Compare licenses, warranties, maintenance agreements, and vendor contracts against audits to ensure College’s legal compliance
  • Track software licenses assigned to hardware, as well as track maintenance and support contracts for hardware
  • Track and maintain software licenses, warranties, maintenance agreements, and vendor contracts; maintain software license compliance
Operations and Planning — 25%
  • Record all findings, changes, physical location, and incidences of support
  • Ensure life-cycle accountability in the Asset Management System at all times—this includes entering all software and hardware serial numbers and identification tags into the system and maintaining up-to-date, accurate, and auditable information
  • Coordinate lease buy-out and the logistical operations associated with lease returns and extensions; assist supervisor with lease term negotiations
  • Develop and communicate asset management strategies in a timely and clear manner; recommend improvements to the asset management processes and procedures consistent with institutional objectives
  • Explore opportunities to maximize obsoleted or partially used technology assets to achieve full efficiency and ROI from institutional resources
  • Monitor and analyze trends in technology asset spending and inventory control; make recommendations for the future, identifying areas for possible savings and/or asset optimization
 Asset Maintenance and Repairs — 10%
  • Ensure asset upkeep, upgrades, repair, and replacement
  • Coordinate hardware repairs and acquisition of technology-related items in collaboration with the Computer Labs team
  • Manage and coordinate the College's e-waste removal schedule in line with institutional sustainability practices
Marginal Job Functions — 10%
  • Provide backup assistance to technical support and helpdesk
  • Build, test, and deploy PC and Mac workstation images
  • Other duties as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: The position is generally sedentary, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 50 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. May have to travel between buildings and campuses.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.


The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.