Employment at ArtCenter

International Exchange Program

Assistant Director, Exchange and Study Away

The Assistant Director for Exchange and Study Away has primary responsibility for the development and coordination of study away student recruitment and advising; faculty leader support; preparation, facilitation and implementation of programs from pre-departure through program completion; and overall office operations and communications. This position will work closely with the Director of Exchange and Study Away along with department chairs, faculty, staff, and students.

Reports to: Director, Exchange and Study Away

FLSA status: Exempt



Job posted 7/6/2017. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Study Away” in the subject line.


Qualifications

  • Bachelor’s degree in education, counseling, business or related field from an accredited college or institution
  • Minimum of five years of professional advising experience including knowledge of basic principles and issues of study abroad advising
  • Previous experience studying abroad at the undergraduate level and a minimum of 3 years of experience in university-level study abroad office with progressive responsibility for the administration of study abroad programs
  • Experience with co-curricular programming related to international and intercultural education
  • Excellent computer skills: Microsoft Office suite
  • Experience using and maintaining Terra Dotta software
  • Experience managing website content, WordPress knowledge preferred
  • Ability to manage time effectively, work independently, problem-solve, and multi-task in a fast-paced environment with frequent deadlines
  • Ability to collaborate effectively with coworkers, chairs, faculty, staff, third party entities, and counterparts at partner institutions
  • Detail oriented with excellent organizational skills
  • Excellent written and oral communication skills, including strong public speaking and presentation skills
  • Strong research and analytical skills
  • Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities; students, alumni, faculty, administrators and employers
  • Ability to handle confidential information with tact and discretion and recognize the confidential nature of ArtCenter business
  • Willingness to periodically travel domestically and abroad


Preferred Qualifications

  • Master’s degree in education, counseling, with a focus on international education, from an accredited college or institution
  • Experience in art and design education

Essential Functions

Study Away Program — 80%

Student Advising

  • Serve as the primary advisor to students on exchange and study away opportunities including financial aid, scholarships, application processes, course registration, transfer credit, and general questions
  • Assist in the health insurance and equipment insurance enrollment of study away participants by sharing rosters with the Center for the Student Experience and the Equipment Room
  • Manage exchange program processes with advisement to inbound and outbound students, applications processes, and departmental and partner communications in coordination with Admissions, Enrollment Services, and the Center for the Student Experience
  • Assist the Study Away Emergency Response Team with emergency response, communications, and reporting
  • Provide advice and identify potential risks for students, faculty and staff traveling to other countries (i.e. political, environmental, health or safety); inform director, Exchange & Study Away of any identified risks, using overseas travel risk assessment form

Program Management and Research

  • Manage the organization and execution of exchange programs and faculty-led study away programs, and other educational initiatives
  • In partnership with the Director of Exchange and Study Away, participate in strategic planning and reporting
  • Collaborate with Chairs on the program proposal process for faculty-led programs, researching, contracting, and paying third party providers; coordinate information between host departments, Enrollment Services, and other campus stakeholders; create program management timelines
  • Oversee exchange and faculty-led program information sessions, pre-departure orientations, new student orientation, and the development of related student, faculty, and family resources
  • Manage Terra Dotta software usage to create programs for application; provide student and faculty resources and materials; solicit required participant information for risk management and emergency response; provide supporting data and reports to all stakeholders
  • Manage the administration of the Diversity and Access Travel Stipend Award, student outreach, application process, selection committee meeting, budget and awardee tracking, and awardee follow up
  • Research and recommend study away scholarship opportunities and manage listings
  • Manage departmental and project logistics, files and databases
  • Process and analyze program evaluations and student feedback data; prepare reports to be used for assessment purposes
  • Research and advise on visas and vaccinations for exchange and study away programs

Program Development

  • Oversee programming for annual International Education Week in collaboration with the Center for the Student Experience, Financial Aid, Career and Professional Development, and other offices as appropriate
  • Develop and implement re-entry and intercultural skills workshops, orientations and resources for exchange and faculty-led program participants
  • Oversee the development of collateral materials Exchange and Study Away programs
  • Market, promote and advertise all study away programs offered through the Exchange and Study Away office including email announcements, posters, electronic signage, presentations, and events
  • Write, edit, and manage content for the Exchange and Study Away website, Study Away Student Handbook, and social media sites and email queries
  • Assist with Open Doors and other departmental reporting needs
  • Assist with content development and delivery of Study Away Faculty Leader Orientations
  • Develop opportunities with AICAD schools and other partners for shared programming

Accounting — 15 %

  • Coordinate with Accounting to process student charges associated with study away programs, and work directly with students on program billing and resolving related charges
  • Process purchase orders, reimbursements, and check requests
  • Manage disbursement of student stipends for the Diversity and Access Travel Stipend Award and for other programs as necessary

Other duties — 5%

  • Other administrative tasks as necessary
  • Hire, manage and complete time sheets for department’s student workers
  • Maintain memberships and active involvement in applicable professional organizations
  • Serve on college-wide committees
  • Other duties as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.