Employment at ArtCenter

Financial Aid

Associate Director, Financial Aid

This position is responsible for a number of key financial aid programs at the College and will work closely with the Admissions Department for purposes of packaging the entering students, awarding institutional scholarships to entering students, tracking various statistics related to offers and entering student financial aid awards. Responsibilities include the management and reconciliation of the Cal Grant Program, a key source of aid for ArtCenter students. This position will also provide counseling to new and current students on the Financial Aid process.

Reports to: Managing Director, Financial Aid

FLSA status: Exempt

Job posted 9/25/2017. Applications will be accepted until the position is filled. Qualified applicants should send resume with cover letter and employment application to HR@artcenter.edu and reference “Associate Director, FNA” in the subject line.


  • Bachelor’s degree in related field or equivalent work experience from an accredited college or university
  • 4 years of recent experience in financial aid administration
  • Ability to work independently and as part of a team
  • Excellent time management skills and ability to handle multiple projects with competing deadlines
  • Ability to manage data — both reporting and interpreting of financial aid information
  • Excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Knowledge of Federal and State Financial Aid regulations
  • Expertise with financial aid databases and Microsoft Office
  • Commitment to student service and to the concepts of access to higher education
  • Handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
  • Demonstrated experience in and a commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities

Preferred Qualifications

  • Experience with Ellucian Colleague (Datatel)
  • Prior experience with higher education financial aid

Essential Functions

Reporting and Compliance — 55%

  • Assist with FISAP reporting, A133 Audit and institutional research reports such as IPEDS under the direction of the Managing Director
  • Primary oversight of the entering student financial aid process, including packaging of aid, awarding of scholarships, and tracking any revisions — this process is undertaken through close collaboration with the Admissions office; tracking of overall awards is an essential part of the position and requires strong skills in data retrieval and reporting
  • Manage the Cal Grant program, including awarding, verification of eligibility, and reconciliation annually and by term
  • Monitor the Zero Credit Report, the College’s method for determining attendance, each term
  • Produce reports for statistical purposes

Operations — 30%

  • Communicate with Enrollment Services and students regarding last date of attendance
  • Develop and conduct Financial Aid presentations, represent Financial Aid at Open House and other general information sessions as requested

Financial Aid Advising — 10%

  • Counsel continuing, entering, and prospective students and parents regarding eligibility for federal, state, and institutional aid
  • Review financial aid eligibility and allocate funds accordingly; send award letters and approve disbursement of funds

Other Duties — 5%

  • Attend annual conferences and/or webinars to stay current with the rules and regulations of Federal Financial Aid
  • Serve as a member of the Financial Aid Appeal Committee

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.


The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.