Employment at ArtCenter

Development

Coordinator, Alumni Relations

The Office of Alumni Relations supports the advancement of the College through active engagement of alumni that is of benefit to the alumni and the College. An overarching goal is to build a culture of philanthropy that will assure the preeminent place of ArtCenter in the world of art and design schools, and the success of ArtCenter’s alumni by creating opportunities, fostering connections, and supporting continued education. Providing administrative support toward these activities, the Alumni Relations Coordinator is primarily responsible for clerical office duties, data management and event support. The Alumni Relations team is also the representative voice for all Art Center alumni.

Reports to: Executive Director, Alumni Relations and Annual Giving

FLSA status: Non-exempt


Job posted 9/7/2017. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator ALU” in the subject line.

Qualifications

  • 3–5 years of prior experience providing administrative support
  • Excellent interpersonal communication skills to work effectively with diverse groups and constituencies, including students, alumni, donors, faculty, staff and corporate contacts
  • Excellent organizational time management skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Experience with the successful planning, production and management of special events with external guests
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work independently and as part of a team
  • Strong computer skills with proficiency in Raiser’s Edge and MS Office Suite, including Word, Excel and PowerPoint; ability to learn new software
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within Art Center’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
  • Ability to work evenings and weekends as necessary to staff events


Preferred Qualifications

  • Bachelor’s degree from an accredited college or institution
  • Appreciation of the Arts
  • Prior work experience in higher education

Essential Functions

Administrative support — 100%

  • Provide administrative and clerical support to the department including processing of incoming mail, email and delivered packages, photocopying, filing and communicating messages, purchasing and assist with alumni walk-ins, library cards and alumni directories
  • Organize and maintain the storage of Alumni Relations digital files, department server, and online video archive
  • Manage the tracking and storage of alumni news information; work closely with Marketing and Communications to share alumni stories in partnership with Director, Alumni Relations
  • Liaise with the Development team to assist with data updates, alumni research and upload data into Raiser’s Edge; work to maintain accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, projects, correspondence and website
  • Provide administrative support for alumni events, including managing event RSVPs and general event coordination; work evening and weekend events as necessary
  • Supervise volunteers, student workers, contracted employees and service providers to ensure smooth and efficient daily operations of the office
  • Schedule and supervise volunteers, student workers, interns and temporary alumni relations staff; ensure satisfactory job performance and timely payment
  • Oversee relations with various alumni vendors to support mission of Alumni Relations including ordering supplies, managing orders and timely payment processing
  • Other tasks and projects as assigned

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

 

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.