Employment at ArtCenter

Product Design

Coordinator, Product Design Department

This position serves as the first point of contact in the Product Design Department for students, faculty and guests and is responsible for coordinating daily office functions such as scheduling of appointments, meetings, lectures, demos; scheduling and logistics for 3rd and 6th term portfolio reviews as well as scholarship reviews. The coordinator interfaces with the Color, Material and Trends Exploration Laboratory (CMTEL), and functions as the primary organization for gathering, updating and distributing information to students and faculty through email, meetings and departmental website.

Reports to: Manager, Product Design

FLSA status: Non-exempt

Salary grade: Salary range $36k to $45k



Job posted 9/19/2018. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator #1013” in the subject line.

Applicants responding to posted job openings are asked to include a completed employment application with the application materials listed in the job posting.

Download ArtCenter Application


Qualifications

  • Customer service-focused individual with excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
  • Must be able to coordinate multiple projects and prioritize work under pressure
  • Effective oral and written communication skills in order to communicate with staff, the campus community, and external organizations
  • Strong attention to detail
  • Ability to juggle changing priorities, and be both a self-starter, problem solver and team player
  • Proficient in MS Office Suite, particularly Word, Excel and Outlook
  • Ability to work with Mac OS
  • Proficiency in PowerPoint or Keynote
  • Familiarity with social media platforms including Facebook and Instagram
  • A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
  • Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business


Preferred Qualifications

  • Bachelor’s degree preferred
  • Prior experience in front office administration preferred
  • Experience with Ellucian/Colleague student information system or other higher education related software and systems
  • Bilingual skills a plus

Essential Functions

Administrative Support — 60%

  • Office organization, phones and inquiries—answer questions about the Department to the public, handle inquiries about access to CMTEL, curriculum; direct other inquiries to the appropriate offices, staff or faculty
  • Coordinate the regular collection of materials for departmental website, records and archives
  • Process invoices and payment for department purchases, vendors, guest speakers and other departmental paperwork
  • Assist with booking Department Chair, faculty and student travel and process expense reports and reimbursements
  • Calendar support and scheduling for Department Chair
  • Reconcile monthly purchases for Department Chair
  • Communicate with various departments and institutions to promote Product Design events

Educational Support — 35%

  • Assist manager with constructing each term’s schedule of undergraduate courses
  • Coordinate and confirm course days and times with faculty
  • Maintain the Chair's calendar, schedule departmental meetings, write and distribute correspondence with faculty and students, assist faculty with room reservations/equipment needs for classes
  • Schedule and implement regular departmental meetings, special events, and guest lectures
  • Schedule and implement student portfolio reviews and departmental scholarship reviews
  • Assist faculty director with student gallery selection and production
  • Data entry for tracking and archiving Grad Shows in accordance with department criteria
  • Assist manager with coordinating new student orientation, special projects and long term initiatives
  • Distribute pertinent information to students, faculty and staff
  • Support data collection of student assessments

Marginal Job Functions — 5%

  • Maintain updated versions of departmental forms and guidelines

Mandatory Duty to Report

All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.

Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.


Physical Demands and Working Environment


The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise, and use of goggles, gloves and aprons is necessary when in photo labs.

Physical: The position is generally sedentary. Employees sit most of the time, but may need to be mobile or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (occasionally up to 50 pounds); to operate modern office and camera equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.

Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.

Updated 09/2018


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.