- Bachelor’s degree in business administration, art or related field from an accredited college or university
- 3–4 years in managing a department, including budgeting and supervisory responsibilitiesAbility to cultivate and maintain good working relationships with various internal and external stakeholders related to the ongoing operations of the Entertainment Design department, including professional associates, outside partners, executive leadership, administrators, faculty, staff, students and alumni
- Effective oral and written communication skills in order to communicate with staff and the campus community, collaborate, establish and maintain cooperative working relationships
- Ability to problem solve, organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines; ability to work effectively both independently and within groups
- Strong computer skills, with proficiency in Microsoft Office Suite, Keynote and the ability to learn new software as needed
- A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
- Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
- Master’s degree in business administration, art or related field from an accredited college or university
- A professional degree in the Entertainment Arts area of practice
- 5+ years of professional experience in Film and/or Game Production Design, Art Direction, Concept Design and experience with Film Studio cultures and economies
- Professional knowledge of the changing needs of the production design requirements, and the landscape of the film and game community; knowledge of film and/or production pipeline, methods, tools and technologies
- Prior experience in higher education
Department Operations — 55%
Educational support — 30%
- Oversee the day-to-day operations of the department, including the review of the budget and ensuring all essential department functions are performed accurately and in a timely manner
- Serve as the main link between the Department Chair, Track Directors, Faculty Advisers and faculty at large in Entertainment; answer questions/concerns of students and faculty
- Work with the Chair to define budget priorities; keep account records current and on track with established budget; make budget suggestions, projections and pitch major improvements within the fiscal year
- Oversee recruitment, hiring, orientation, training and supervision of department’s staff; oversee performance evaluation process, ensuring consistent use of all applicable policies and procedures; counsel, discipline and make recommendations in terminations, as required
- Responsible to ensure all faculty hiring and training, before the beginning of each term in all three tracks in collaboration with the track directors, to maintain the highest quality of education in all tracks
- Motivate, empower, and direct Entertainment Design staff and faculty to align and accomplish the goals and objectives of the department
- Plan, coordinate and develop efficient business practices
- Work with Marketing and Communications to maintain and update, the Entertainment Design department’s promotional media and Entertainment Design website
- Direct and manage special projects and events such as sponsored projects, Workshops, Open House, Grad Show, recruitment events, project documentation, publications etc.
- Maintain working relationships and ensure compliance and cooperation with all other internal departments
- Work across departments such as Admissions, Marketing and Communications, Educational Partnerships, Alumni Relations and Development assisting the Department Chair in department strategic and organizational initiatives
- Maintain full time and part time faculty contracts with Department Chair
- Observe and report problems to the Chair, propose solutions and build an assessment workflow
- Work with the department of environmental health and safety, maintain a safe and secure work environment for students, faculty and staff
- Collect and archive course syllabi each term
- Plan student’s Term reviews calendar, and work with faculty to execute student’s term reviews schedule each term with the coordinator
- Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and program
- Build assessment workflow, document and archive assessment materials; coordinate with ACCD on assessments needs; responsible for assessment for WASC and NASAD reports, capture and organize necessary data and work samples, write the department assesment review
- Track directors and faculty advisors from an operational standpoint; schedule bi-weekly meetings with them and manage meeting agenda content under the direction of the department Chair
Recruitment and outreach — 10%
- Work with the chair and CITL to research and develop new in-class and online learning tools; work with faculty to build and deploy prototypes of new learning models
- Imagine, plan and direct special tasks, with Track directors to improve educational experience in each track
- Communicate with faculty in regards to faculty load, work agreements, and course needs
- Advise and support students with administrative, studio, school life, and other needs, with patience and clear communication and represent the department with all students
- Help students navigate college procedures, resources, and departments
- Work with faculty Track Leaders in departmental assessment, internal and external communications and organizational development
- Manage class enrollment projections, coordinate term class scheduling with Enrollment Services and the H&S Departments, including cross-listed courses
- Work closely with Department Chair and key faculty advisers providing advising on curriculum, department offerings, elective classes and sponsored projects; monitor course schedules, faculty teaching load and room allocations
- Oversee student’s use of technical equipment and facilities; assist faculty with room reservations/equipment needs for classes
- Primary liaison with Facilities and Campus Planning, ensuring all classrooms and labs have adequate lighting, tables, stools, clay ovens and other resources each term
- Engage with faculty in assessing resource needs and oversee classroom expenditures to ensure adherence to budget
Marginal Job Functions — 5%
- Effectively present the Entertainment Design program to organizations, potential students, and visitors
- Assist in the organization and management of the new student application, EL requirements and acceptance process and assist with interviews and all related communications
- Work with the chair and other department leaders on all external relations and outreach
- Stay abreast on industry trends, need and opportunities in industries and markets related to the field
- Keep current on educational trends, competitors, and best practices related to the Entertainment Design program
- Attend, coordinate, and participate in college committees
- Perform other duties as assigned
Mandatory Duty to Report
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.