Employment at ArtCenter

Development

Fund Budget Analyst

The Office of Development secures charitable gifts and grants in support of ArtCenter College of Design’s students, faculty, programs and operations; supports ArtCenter’s Board of Trustees; and nurtures the institution's relationships with a wide array of donors and funders. As mandated by the Board of Trustees, Development plays a central, campus-wide role in vetting, accepting and monitoring all non-tuition funds given to the College to ensure compliance with accounting/tax/auditing requirements and donor intent.

The position is based in Development but serves as a liaison between Development, Finance and all educational departments/units. Applying best practices informed by the accounting, fundraising, and higher education fields, the Fund Budget Analyst oversees more than 100 new and ongoing restricted funds, such as foundation and government grants, contracts for industry projects/research, corporate sponsorships, or gifts designated for specific purposes by individual donors including annual and endowed scholarships.

Reports to: Senior Vice President, Development

FLSA status: Exempt


Job posted August 1, 2017. Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Fund Budget Analyst” in the subject line.

Qualifications

  • Bachelor’s degree in Accounting, Business, Public Administration, Economics or related field from an accredited college or university
  • 3 years of experience in developing budgets and managing expenditures for grant funded program in a fundraising or development environments
  • Experience in preparing financial reports for programs and projects with attention to detail, including excellent organizational and proofreading skills and especially the ability to identify errors in data
  • Advanced communications skills, including ability to prepare professional, written materials and corresponded clearly and concisely and relate to individuals at management and administrative levels
  • Strong computer skills with Microsoft Office suite and databases
  • Knowledge of administrative processes such as personnel administration, purchasing and accounting functions, and nonprofit audits
  • Working knowledge of current, general tax deductibility guidelines related to charitable donations
  • Strong interpersonal skills with the ability to work collaboratively as part of a diverse and collegial Development team, and with faculty, staff, students, alumni, donors and volunteers
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced office
  • Excellent sense of diplomacy and tact and the ability to maintain confidentiality
  • Strong commitment to customer service excellence
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work evening hours, occasional weekends, and to staff events


Preferred Qualifications

  • Knowledge of general accounting  preferably in higher education
  • Experience with Raiser’s Edge

Essential Functions

Operational — 40 %
  • Serve as liaison among grant principal investigators (PIs), department chairs, and administrative units (Development, Finance)
  • Interpret donor/funder and College requirements, and help to guide expensing of funds in a manner compliant with both
  • Collaborate with Finance staff in recording new grants/contracts to enable close tracking of expenditures
  • Collaborate with Development and Advancement Services staff in documenting new grants and contracts in Raiser's Edge to ensure the donor or funder's giving records are kept current and that all reporting deadlines and grant or contract end dates are recorded, calendared and honored
  • Advise and assist Development staff as needed in requesting approval from donors/funders for changes in grants or contracts
  • Attend or convene meetings as needed, serving as a representative of Development to the broader campus community and developing good working relationships with all constituents
  • Exercise sensitivity and discretion in handling confidential information, such as donor or funder records or employee salary information
  • Develop and run an orientation and training program for all faculty and staff handling grant or contract funds, creating and maintaining checklists or written instructions as needed

Financial Reporting and Compliance — 60%

  • Monitor expenditures against grant or contract periods and reporting deadlines, ensuring that funds are used and reported on in a timely manner and adhere to contract restrictions ensuring that funds are used for the purposes intended by the donor or funder, and calling prompt attention to variances as needed
  • Monitor project revenues to ensure that matching fund obligations (if any) are met and accurately reported to donors or funders
  • Monitor expenditures of endowed and current-use scholarship funds
  • Produce accurate financial reports for donors/funders
  • Consult with Human Resources and Payroll staff as needed in ensuring that external funding for personnel costs are executed in accordance with grant or contract terms
  • Produce occasional statistical analyses and fund data as needed by senior administration
  • Analyze and evaluate grant, contract, or sponsorship budgets for correct calculation of expenditure categories such as salaries, stipends, speaker honoraria, travel, materials/supplies, documentation/printing, and indirect costs
  • Assist with other projects or duties as assigned with diplomacy and grace

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.


Environment
: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.

Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: Must be able to have the visual capacity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal and other office work such as reports with or without correction.

Hearing: Must be able to communicate with co-workers effectively in the course of normal office communication or exchange ideas with or without correction.

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.


ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270.